Home & Life Admin Command Center (US) – Renewals, Subscriptions, Documents & Household Admin Spreadsheet

Insurance that auto-renews at a higher price. A free trial that quietly starts billing. A passport you only notice has expired when you book a holiday. Life admin isn't hard, it's just a lot to remember. This puts all of it in one place, works out what's due, and lines it up for one admin hour a week.

What it does

• Renewals radar: car, homeowners or renters insurance, internet, phone plans, car registration, health insurance and memberships. A countdown to each renewal, a "start comparing" date, and a warning when the renewal quote is higher than last year's price.
• Subscription audit: the true yearly cost of everything you pay for, free trials about to bill you, and anything you haven't used in 60 days, with how much you'd save by cancelling.
• Documents & IDs: passports, driver's licenses, state IDs and Global Entry, for everyone in your household, with renew-by dates (passports are pre-set to 9 months before, as some countries need up to 6 months left to enter).
• Recurring tasks: smoke alarm tests, HVAC filters, oil changes, dentist and eye exams. Type when you last did it; the next due date works itself out.
• Bills calendar: what goes out on which day, and the cash you need in each week of the month.
• This Week: everything that needs doing in the next 14 days, plus anything overdue, soonest first.
• Who does what: give every item an owner and see how the load is shared.
• Emergency info: where documents are kept, key contacts and accounts (no passwords), plus a printable one-page emergency sheet.

How the reminders work

A spreadsheet can't send notifications by itself: countdowns and colours update every time you open it. For real reminders, every renewal, trial, document and task has a one-click "Add to calendar" link for Google Calendar or Outlook, dated the number of days before that you choose, so your phone reminds you. Recurring tasks repeat in Google Calendar. Using Google Sheets? An optional script (about 5 minutes to set up, step by step) emails you each morning when something's due.

Works with

Microsoft Excel, Google Sheets (free) and Apple Numbers, in $. Instant download: the spreadsheet, the printable emergency sheet and the email-reminder script. Never store passwords or full ID numbers in it: it's built around "where it's kept" and the last 4 digits.